Job Description

Are you looking to make a difference in your community, lead a brand new division within property management, and grow in your career? Consider joining the Atlantic Housing team! We promote and preserve quality affordable housing and related services for low and moderate-income families, helping residents improve their lives. Our mission-focused culture thrives on continuous learning, professional growth and a passion for service.

Job Description

RESPONSIBILITIES INCLUDE: 

• Assist in responding to subpoenas, discovery requests, and regulatory inquiries by gathering and organizing necessary documents and with the preparation of evidence (RFPs and ROGs) for filing of pleadings, specifically organization and management of documentation and evidence, including intradepartmental databases (e.g. HR/IT databases, emails, web-operating system, files, etc). 

• Assisting In-House Counsel in reviewing, editing, and/or drafting agreements, waivers, and business contracts. 

• Acting as a liaison among all parties, including courts or other neutrals, for scheduling and sharing information. 

• Organizing and managing documents, including the creation of spreadsheets and retrieval systems (e.g., services of processes) for tracking legal defense costs, possible indemnity, and self-insured retention funds against deductible amounts. 

• Assist with reviewing, tracking, and managing insurance claims related to property damage, liability, or employee matters. Create & update master tracker of the same. 

• Maintaining legal calendar (e.g., to include depositions, deadlines, mediations) for IHC and others. 

• Tracking and organizing risk management information and documentation (e.g., incidents, etc). 

• Document Management: Organizing and managing legal documents, including filing, indexing, and maintaining document databases (e.g., vendor agreements and service contracts ), including tracking key dates (renewals, terminations, expirations).

• Billing and Timekeeping: Tracking billable hours and expenses related to client matters with external parties.

• Other duties or projects may be involved.

Qualifications

• Bachelor's degree required.
• Preferred, proven experience as a Legal Assistant or similar role within a law firm or legal department.
• Excellent organizational skills with the ability to multitask effectively.
• Customer-service oriented with ability to deliver superior professional services to all internal and external clients
• Self-motivated, amiable and resourceful; ability to work successfully with individuals at all levels of the company and externally
• Acute time-management, keen attention to detail, superior organizational skills, ability to multitask and take initiative
• Ability to effectively track and advance multiple smaller details as part of larger projects company-wide
• Proficient in legal drafting and document preparation.
• Strong communication skills to interact professionally with clients and colleagues.
• Ability to maintain confidentiality and handle sensitive information responsibly.
• Strong communication skills and ability to work collaboratively and influence stakeholders.

Additional Information

Atlantic Housing Foundation (AHF), Inc . is a 501(c)3 not-for-profit affordable housing provider. The mission of Atlantic Housing Foundation, Inc. is to promote and preserve quality affordable housing and related services for low and moderate income families, helping residents improve their lives. We will do this in a manner that will foster the continuous improvement of our people and our company. We strive to be a top performing, thoroughly professional and genuinely caring organization in all that we do. As an organization, we aspire to and believe in - Making a difference.

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