Job Description
Description The
HR & Talent Coordinator will play a key role in supporting Vitana’s corporate HR function. This junior-level, process-focused position balances responsibilities between
recruiting and onboarding for our pediatric and orthodontic dental practices, and
payroll and benefits administration for our growing network of practices. The Coordinator will work closely with the Senior Recruiter, Payroll and Benefits Specialist, and practice leaders to ensure a smooth and accurate employee experience, from attracting talent to ensuring accurate payroll and benefits management.
Key Responsibilities Recruitment & Onboarding (70–75%)- Support full-cycle recruitment for corporate and practice roles (clinical, administrative, and leadership).
- Assist practice managers and corporate leaders with job descriptions and posting openings on relevant platforms.
- Screen resumes, coordinate interviews, and communicate with candidates to ensure a positive experience.
- Maintain recruiting metrics and track progress against hiring goals.
- Collaborate with the HR team to support new hire onboarding, ensuring all preboarding tasks are complete.
Payroll & Benefits Administration (25–30%)- Assist with processing bi-weekly and semi-monthly payroll in Paylocity, ensuring accuracy of hours, pay rates, and deductions.
- Support benefits administration, including enrollments, changes, and terminations, in coordination with benefits providers.
- Respond to basic employee inquiries regarding payroll, benefits, and leave policies.
- Help reconcile payroll and benefits reports with the finance team.
- Maintain proper documentation and confidentiality of employee records.
General HR Support - Maintain employee records and HR databases
- Assist with HR projects, reports, and compliance tasks as needed
Requirements Education: Bachelor’s degree in Human Resources, Business Administration, or related field preferred.
- Experience:
- 1–2 years in Human Resources with exposure to recruiting and payroll/benefits tasks.
- Experience with Paylocity or a similar HRIS/payroll platform preferred.
- Healthcare/ dental or multi-location experience is a plus but not required.
- Skills:
- Strong organizational skills and attention to detail.
- Excellent written and verbal communication skills.
- Ability to handle confidential information with discretion.
- Proficient in Microsoft Office Suite (Excel, Word, Outlook).
Core Competencies - Adaptability: Comfortable shifting between recruiting and payroll tasks.
- Customer Service: Focused on providing a positive experience for candidates and employees.
- Problem-Solving: Resourceful in resolving payroll or recruiting challenges.
- Collaboration: Works effectively with cross-functional teams across multiple locations.
Work Environment - Hybrid corporate role with occasional travel to practice locations for recruiting events, onboarding, or HR initiatives.
- Full-time, Monday–Friday, with in-office Monday–Thursday and remote Friday.
Job Tags
Hourly pay, Full time, Work at office, Shift work, Monday to Friday,